Information for Charlemont grantees

Those successful for this grant scheme will be notified of the outcome via written letter. Following this, the drawdown process for the grant will commence.

1. Acceptance

2019-2020 and 2020-2021 grant recipients:

The following documents should be returned to grants@ria.ie:

• Confirmation of acceptance of the grant and all its conditions

• Your PPS number and a copy of your online tax clearance verification number

In addition, the following documents should be returned to accounts@ria.ie:

• SEPA form, outlining clearly whom the payment should be made out to, together with a bank header, as explained on the SEPA form.

*Important: This required documentation should be submitted by 31st March, at the latest.

2021-2022 grant recipients:

• Please send an email to grants@ria.ie indicating your willingness to accept the award, and note the requirements, by Friday 25th March.

• In all email correspondence please use the subject line: RIA Charlemont Grants 2022 and your name.

• Please confirm to whom or where the payment should be made out to by completing the account set up form and returning this together with a copy of the accompanying bank header. This is the top part of the corresponding bank statement, showing the name and address on the account and the bank account details. This can be submitted in digital format, i.e. a scan of the same, or as a screen grab of the relevant details from an online banking platform.

• Please send these items to accounts@ria.ie. Failure to submit your details to accounts will delay the grant drawdown.

2. Payment

2019-2020 recipients:

• You may proceed with booking your own travel arrangements following the submission of the SEPA form to accounts 

• Please email a ‘proof of travel’ receipt i.e. flight confirmation to: ‘grants@ria.ie’, and we will then begin the process of drawing down the grant

• Due to Covid-19 and associated travel restrictions please be aware that the Royal Irish Academy has extended the deadline for all travel and associated financial draw downs from 27th November 2020 to 26th November 2021

2020-2021 recipients:

• You may proceed with making your own arrangements for the initiation of the project following the submission of the SEPA form to accounts

• Once you have a ‘proof of collaboration’ from your partner please email it to: ‘grants@ria.ie’, along with evidence of financial outlays initiating the project and at that point we will then begin the process of drawing down your funding.

• Please be aware that the project must be completed and all associated funds drawn down before the 26th November 2021.

2021-2022 recipients:

• You may proceed with making your own arrangements for the initiation of the project following the submission of the account set up form and header to accounts (as noted above).

• Once you have a ‘proof of collaboration’ from your partner please email it to: grants@ria.ie, along with evidence of financial outlays initiating the project and at that point we will begin the process of drawing down your funding. Please allow a minimum of 10 working days for this to be processed.

• Please be aware that the project must be completed, and all associated funds drawn down before Friday 25th November 2022.

3. Upon completion of your project all grant recipients are required to:

• Submit a detailed report covering your project. The required report template can be found here. 

• Submit a detailed statement of income and expenditure

• Attach receipt for all expenditure.

Additional notes for all grantees (please read as these are important):

• It should be noted that the sum allocated is the maximum to be awarded and the final amount which you will be reimbursed will be based on vouched expenditure (based on invoices submitted for services rendered and other invoiced costs). Part of the reporting procedure will require you to submit any and all receipts for costs incurred in relation to the project, as any unspent funds or costs for which there is no receipt included must be returned to the Academy.

• This grant is subject to the maximum travel and subsistence allowances as set out by the Department of Public Expenditure and Reform, details of which can be found online. As stated above only vouched expenditure is permitted and must be within the maximums laid out below.  Please note that these are subject to change:
  Domestic Subsistence Allowances: here(link is external)
  Subsistence Allowances Abroad here(link is external)

• Please note that expenses listed as ineligible in the notes to applicants during the application process cannot be claimed.

• You must also ensure that the ‘Guidelines for acknowledging funding’ are followed including use of the RIA logo as outlined.