Information for Charlemont grantees

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1. Acceptance and payment

• Please email ‘grants@ria.ie’ indicating your willingness to accept the award, and note the below requirements by Friday 24th March 2023. In all email correspondence please use the subject line: RIA Charlemont Grants and your name.

• After your acceptance of the grant and any related conditions, our Finance department will contact you under separate cover to request the financial information required. If your institution is administering the award on your behalf, then we require the bank details of the institution. Failure to submit your details to accounts will delay the grant drawdown.

• You may proceed with making your own arrangements for the initiation of the project following the submission of the required financial information (as noted above). Once you have a ‘proof of collaboration’ from your partner please email it to: grants@ria.ie, along with evidence of financial outlays initiating the project (e.g., flight confirmation, accommodation booking etc.).

• We will begin the payment process once the acceptance procedure has been completed and a payment account has been set up. It is advisable to allow up to a month between completion of the above acceptance process and the start date of the project, to allow for the processing of the draw down.

• Please be aware that the project must be completed, and all associated funds drawn down before Friday 24th November 2023.

Upon completion of your project all grant recipients are required to:

• Upon the conclusion of the project, you are required to submit a detailed report covering your collaborative project, together with a detailed statement of expenditure and fully itemised receipts for all expenditure (please note that credit/debit card slips must be accompanied by the itemised receipt). The report form, which will be available from grants@ria.ie and will include details of the central objectives, primary methodology used, research findings/outcomes and/or milestones achieved.

• This report must also include your plans for publication/dissemination of the results of your research and you must also give due acknowledgement to the RIA Charlemont Grant in any resulting publication (please see guidelines for acknowledging funding).

• An abridged version of your report will be published on the RIA website.

Additional notes for all grantees (please read as these are important):

• It should be noted that the sum allocated is the maximum to be awarded and final amount will be based on vouched expenditure. Please note you must submit all receipts. 

• This grant is subject to the maximum travel and subsistence allowances as set out by the Department of Public Expenditure and Reform, details of which can be found here(link is external). As stated above only vouched expenditure is permitted and must be within the maximums laid out above.  Please note that these are subject to change. Vouched receipts in a currency other than Euro should be provided with a bank statement showing the currency conversion at the time of payment, where possible. In all other cases, the RIA accounts team will perform conversions on the date of fund disbursement.

• Please note that alcohol cannot be refunded under this scheme. Items of alcohol on vouched receipts will not be reimbursed.

• For further details on what is eligible and what is not, please refer to the ‘Guidelines for Charlemont’.  

• You must also ensure that the ‘Guidelines for acknowledging funding’ are followed including use of the RIA logo as outlined.You are kindly reminded that publication is encouraged within a reasonable period of grant award.