The Royal Irish Academy/Acadamh Ríoga na hÉireann champions research. We identify and recognise Ireland’s world class researchers. We support scholarship and promote awareness of how science and the humanities enrich our lives and benefit society. We believe that good research needs to be promoted, sustained and communicated. The Academy is run by a Council of its members. Membership is by election and considered the highest academic honour in Ireland.

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Information for Nowlan Digitisation grantees

Those successful for this grant will be notified of the outcome via written letter.

Acceptance Procedure (please read carefully)

  • Please email ‘’ indicating your willingness to accept the award, and note the below requirements, by Monday 19th June 2023. In all email correspondence please use the subject line: Nowlan Digitisation Grant scheme and your name.

  • After your acceptance of the grant and any related conditions, our Finance department will contact you under separate cover to request the financial information required. If your institution is administering the award on your behalf, then we require the bank details of the institution. We may also request tax clearance verification details, where necessary.  Failure to submit your details to accounts will delay the grant drawdown. 

  • Please note that as per the guidelines for the scheme the uppermost limit for each collection is 50GB. All successful grantees must contact the DRI ( for advice regarding file formats and best practice in digital preservation. Confirmation of this contact is required before grant drawdowns are processed.

  • You may proceed with making your own arrangements for the initiation of the project following the submission of the required financial information and contact with DRI (as noted above). We will begin the payment process for 50% of the grant once the acceptance procedure has been completed and a payment account has been set up. It is advisable to allow up to a month between completion of the above acceptance process and the start date of the project, to allow for the processing of the draw down.

Final payment and Reporting guidelines – by Friday 31st May 2024

  • The remaining 50% will be paid on receipt of your detailed report, which will include a fully vouched and detailed statement of expenditure using the template available here. Deadline for submission of your report is Friday 31st May 2024. The report form, which will be available online or on request from, will require details of the central objectives, primary methodology used, research findings/outcomes and/or milestones achieved. This report will also require you to outline your plans for disseminating your findings. You must also give due acknowledgement to the RIA Nowlan Digitisation Scheme in any resulting publication (see the enclosed guidelines for acknowledging funding).

Additional notes (please read as these are important):

  • It should be noted that the sum allocated is the maximum to be awarded and the final amount which you will be reimbursed will be based on vouched expenditure (based on invoices submitted for services rendered and other invoiced costs). Part of the reporting procedure will require you to submit any and all receipts for costs incurred in relation to the project, as any unspent funds or costs for which there is no receipt included must be returned to the Academy.

  • This grant is subject to the maximum travel and subsistence allowances as set out by the Department of Public Expenditure and Reform, details of which can be found here. As stated above only vouched expenditure is permitted and must be within the maximums laid out above.  Please note that these are subject to change.

  • Please note that expenses listed as ineligible in the notes to applicants during the application process cannot be claimed.

  • You must also ensure that the ‘Guidelines for acknowledging funding’ are followed including use of the RIA logo as outlined.


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