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Vacancy: Digital Archivist

14 November 2017

A 30-month special purpose contract for a Digital Archivist with specific responsibility for the Atlantic Philanthropies Archives Project at the Digital Repository of Ireland.

The Royal Irish Academy

The Royal Irish Academy/Acadamh Ríoga na hÉireann is a publicly funded institution established for the promotion of learning in the sciences and humanities throughout Ireland. The Academy was founded by Royal Charter in 1785. Membership is by election and is open to people who have attained distinction in scholarship as evidenced by their published work. At its inception the Academy had 88 members; now there are over 460, divided almost equally between the sciences and the humanities and social sciences. The Academy maintains a network of committees representing specialist disciplines; through these committees it represents Irish scholarship internationally. The Academy’s home is Academy House, a historic building in the centre of Dublin, which houses a library of international importance, provides a forum for academic conferences and accommodates the great majority of the Academy’s administrative, library and research staff.

The Digital Repository of Ireland (DRI)

The Digital Repository of Ireland (DRI) is the national trusted digital repository for Ireland's social and cultural data. The repository links together and preserves both historical and contemporary data held by Irish institutions, providing a central internet access point and interactive multimedia tools. As a national e-infrastructure for the future of education and research in the humanities and social sciences, DRI is available for use by the public, students and scholars. Originally awarded €5.2M from the Higher Education Authority PRTLI Cycle 5 to build the repository and research centre, DRI is funded from 2017 via the Department of Education and Skills. DRI has also received awards from Enterprise Ireland, Science Foundation Ireland, the Irish Research Council, The European Commission's Seventh Framework Programme (FP7), Horizon 2020, and Atlantic Philanthropies. DRI is supported by a network of academic, cultural, social, and industry partners, including the National Library of Ireland (NLI), the National Archives of Ireland (NAI) and RTÉ. For more information see

Post Summary

This is a 30-month special purpose contract for a Digital Archivist with specific responsibility for the Atlantic Philanthropies Archives Project at the Digital Repository of Ireland. The successful candidate will be a core member of DRI staff, and is responsible for developing guidelines, collection structures, ingest schedules and metadata policies for the project, as well as for the hands-on creation of metadata and ingestion of digital objects into the DRI. The successful candidate should be in a position by 1 February 2018.

Key Accountabilities

  • Reporting to the DRI Director and working closely with the Atlantic Archives Project Lead, DRI Digital Archivist, and other members of DRI staff to deliver a successful and timely project.
  • Maintaining and developing relationships and workflows with project partners at Cornell University Libraries and Atlantic Philanthropies 
  • Hands-on digital asset preparation, metadata annotation, data ingestion into the DRI repository, data and metadata format shifting
  • Collaborating with the Project Lead to develop exhibitions based on Atlantic Archival materials, and to support related events.
  • Interfacing with DRI staff (from technical through policy and education) for skills and expertise exchange
  • Any other duties as assigned

Essential Criteria

  • A degree level qualification in library, information, archival studies or a related discipline
  • Skills and expertise in more than one of the following: archives and libraries, digital preservation, digital curation, metadata, content management and organisation, digital access and access rights,
  • Experience working with at least one of: Dublin Core, MARC 21, MODs, EAD
  • Experience preparing digital assets, metadata annotation, data and metadata format shifting and manipulation, data ingestion, copyright clearance
  • Strong oral and written communications skills
  • Experience of working in a fast-paced environment and to deadlines
  • Excellent interpersonal skills and the ability to operate flexibly as a member of this cross-disciplinary team.

Desirable Criteria

  • Postgraduate qualification in library, information or archival studies or a related discipline
  • Understanding of Ireland and Northern Ireland’s social, political and economic environment in from the mid-1980s to the present
  • Understanding of website functionality and skill in online exhibition development
  • Experience organising public events
  • Basic understanding of application programming interfaces (APIs)
  • Demonstrable skills in report/guideline writing, editing


The salary scale is a seven-point Senior Program Manager scale, from €43,300 - €57,599 per annum.  Candidates should note that entry will be at the minimum of the scale in accordance with the Financial Emergency Measures in the Public Interest Act 2013 and therefore will not be subject to negotiation. Remuneration may be adjusted from time to time in line with Government pay policy.


The normal hours of work are 37 hours per week as follows:

Monday to Thursday

9.00 a.m. to 5.30 p.m

with one hour for lunch


9.00 a.m. to 5.00 p.m

with one hour for lunch

Hours of work may be adjusted from time to time in line with government policy.  Overtime is not paid in respect of excess attendance in which case, should it arise, is discharged by time-off in lieu at times agreed in advance with the DRI Director.



The annual leave entitlement is 25 days per annum, pro-rated accordingly. Entitlement to leave for Public Holidays is in accordance with the terms of the Organisation of Working Time Act 1997.  There is a requirement to take up to four days annual leave where the Academy is closed at Easter and Christmas.


Staff shall, if required, and at the expense of the Academy, submit to a medical examination by a registered medical practitioner nominated by the Academy and shall authorise such medical practitioner to disclose and to discuss with the Academy the results of the examination and the matters which arise from it so that the Academy can ascertain any matters that they consider might impair a staff member from properly discharging his/her duties.


Details of the appropriate pension scheme will be provided upon determination of appointee’s status.
Pension-Related Deduction: This appointment is subject to the pension-related deduction in accordance with the Financial Emergency Measures in the Public Interest Act 2009


Completed applications consisting of one electronic copy (with both documents contained in one MS Word or one PDF file) must be submitted by e-mail to  in the order as set out below:

  • A brief cover letter including a personal statement demonstrating how you meet the requirements for the post and how you would deliver the responsibilities to a high standard. (max 2 pages)
  •  A curriculum vitae summarising your qualifications and relevant experience (max 4 pages)

Applicants will be shortlisted on the basis of information provided in their application.  The closing date for applications is 30th November 2017 at 16:00. Late applications will not be considered.

Interviews are expected to take place mid December.

The Royal Irish Academy is an equal opportunities employer


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