THE ROYAL IRISH ACADEMY IS IRELAND'S LEADING BODY OF EXPERTS IN THE SCIENCES AND HUMANITIES

Vacancy: Operations and Communications Manager

04 January 2022

Applications are invited for the position of Operations and Communications Manager at the Digital Repository of Ireland (Permanent Post).

About the Royal Irish Academy

The Royal Irish Academy (RIA) Acadamh Ríoga na hÉireann is a publicly funded institution established for the promotion of learning in the sciences and humanities throughout Ireland. The Academy was founded by Royal Charter in 1785. The Academy is an all-island independent forum that brings together the worlds of academia, government and industry, to address issues of mutual interest, through our major outreach events and legacy projects. Drawing on our members’ expertise, we make a significant contribution to public debate and public policy formation on issues in science, technology and culture. We lead important national research projects, particularly in areas relating to Ireland and its heritage. In addition, the Academy represents the world of Irish learning internationally, maintains and enhances a unique globally recognised library and is a leading academic publisher.

About the Digital Repository of Ireland (DRI)

The Digital Repository of Ireland (DRI) is the national trusted digital repository for Ireland's social and cultural data. The repository links and preserves both historical and contemporary data held by Irish institutions, providing a central internet access point and interactive multimedia tools. As a national e-infrastructure for the future of education and research in the humanities and social sciences, DRI is available for use by the public, students and scholars. Originally awarded €5.2M from the Higher Education Authority PRTLI Cycle 5 to build the repository and research centre, DRI is funded directly by the Department of Further and Higher Education, Research, Innovation and Science via the Higher Education Authority and the Irish Research Council. For more information see www.dri.ie. The DRI is located within the Royal Irish Academy.

About the Role

Position:        Operations and Communications Manager

Reports to:     Director, Digital Repository of Ireland

Department:   Digital Repository of Ireland

Key purpose of role

This role requires excellent organisational and people skills, as the successful candidate will be required to liaise and collaborate with staff across the organisation as well as with a range of external stakeholders. There are two key areas in the portfolio of Operations and Communications Manager - the first is to support the smooth operation of the Digital Repository of Ireland’s core activities and research projects, including programme planning, scheduling, monitoring, forecasting, budgeting, evaluation and reporting. The second is to facilitate strong internal communications and to manage external communications, including the DRI website and various social media platforms.

Key responsibilities

Operations

  • Working closely with the DRI Director in the day-to-day operations of the DRI to support  efficient planning, a well-functioning team, and timely achievement of deliverables
  • Assisting with the project management of DRI’s research-funded projects and internal programmes of work
  • Drafting key reports to funders and partners, including metrics, operational guidelines and policies in accordance with GDPR
  • Maintaining DRI’s financial records (i.e. budgets, invoices, payments, reimbursements and tendering processes), working closely with RIA finance department, and liaising with DRI partner finance departments at TCD and MU
  • In line with duties, membership on key taskforces and working groups within DRI, and with relevant external bodies
  • Membership of and secretariat to the DRI management team, and secretariat to the DRI board

Communications

  • [External Comms] Developing, implementing and evaluating DRI’s outward-facing communications strategy and supporting DRI staff in audience development initiatives
  • Drafting external communications, and maintaining DRI’s website including blogs, press releases, news, social media, the newsletter, and related analytics
  • Building relationships with relevant press contacts and organisations that promote onward communication of DRI content; management of DRI’s press contacts database and lists
  • [Internal Comms] Ensuring the efficient and transparent flow of information across the DRI organisation and key staff in DRI partner institutions
  • Coordinating the onboarding and exit of DRI staff, including oversight of HR and IT processes, access permissions
  • As the owner of an overview of DRI’s programme of work, ensuring excellent communication across the organisation, providing support to and facilitating coordination of activities by other key functions across DRI

Person specification

Essential criteria

  • A degree in a discipline relevant to DRI’s remit (arts, humanities, social sciences, information)
  • A minimum of three years’ experience in one or more of the following: operations management, project management, programmes administration, office management
  • Demonstrable experience in a communications function, or supporting external communication/communications to stakeholders
  • Evidence of the capacity to develop, manage, and measure the success of workplans at the organisational level, with attention to strategic priorities, managed growth and staff harmony
  • Experience managing multiple budget lines with demonstrable accounts management experience
  • Excellent skills in organisation, time management, report writing and IT (capacity to learn new platforms)

Desirable criteria

  • A postgraduate degree/research experience in a discipline relevant to DRI’s remit (arts, humanities, social sciences)
  • Skills in creative and innovative communications and engagement strategies
  • Professional experience working with stakeholders in the research and/or cultural sectors
  • Experience managing research grant budgets, e.g. Horizon 2020
  • Experience working with distributed teams

Salary: The salary for this position is on the AES Scale: €45,842 – €60,981. Candidates should note that entry will be at the minimum of the scale and the rate of remuneration may be adjusted from time to time in line with government pay policy. Candidates should note that different pay and conditions may apply if, immediately prior to appointment, the appointee is a serving civil or public servant.

Hours of work: The normal hours of work are 37 hours per week. There is flexibility factored into the standard 7.4 hour working day, specific requirement can be agreed with your line manager.    

Hours of work may be adjusted from time to time in line with government policy. Overtime is not paid in respect of excess attendance which, should it arise, is discharged by time-off in lieu at times agreed in advance. Some flexibility around working hours will be required in response to the varying demands of the office.

Leave: The annual leave entitlement is 25 days per annum pro-rata for shorter periods. Entitlement to leave for public holidays is in accordance with the terms of the Organisation of Working Time Act 1997.

Medical:  Staff shall, if required, and at the expense of the Academy, submit to a medical examination by a registered medical practitioner nominated by the Academy and shall authorise such medical practitioner to disclose and to discuss with the Academy the results of the examination and the matters which arise from it so that the Academy can ascertain any matters that they consider might impair a staff member from properly discharging his/her duties.

Pension: Details of the appropriate pension scheme will be provided upon determination of appointee’s status.

Permanent pension contribution: This appointment is subject to the Additional Superannuation Contribution (ASC) effective from 1 January 2019.

Application process: Completed applications consisting of one electronic copy with all documents contained in one MS Word file (not pdf) as set out below must be submitted by e-mail to i.marcu@ria.ie (Ioana Marcu) in the order as set out below:

  • A statement, in the form of a letter, demonstrating how you meet the requirements for the position of Operations and Communications Manager
  • A curriculum vitae summarising your qualifications and relevant experience

Applicants will be shortlisted based on information provided in their application.

Closing date: The closing date for applications is 24 January 2022. Late applications will not be considered. 

The Royal Irish Academy is an equal opportunities employer.

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