THE ROYAL IRISH ACADEMY IS IRELAND'S LEADING BODY OF EXPERTS IN THE SCIENCES AND HUMANITIES

Vacancy: Publications Administrator and Marketing Executive

11 May 2022

Applications are invited for the position of Administrator and Marketing Executive as part of the Publications team based at the Royal Irish Academy (1 year fixed-term contract).

About the Academy

The Royal Irish Academy is a predominantly publicly funded institution established for the promotion of learning in the sciences and humanities across the island of Ireland. The Academy’s latest strategic plan for 2019–23 is available here.

Key purpose of role

To work with the publishing team to ensure the smooth operation of the Publications Office and that the Academy’s publications reach their target markets. Responsible for supporting the production and promotion of the Academy’s academic journals, monographs and recently commissioned titles.

Key accountabilities

  1. Administration and bookkeeping including dealing with queries, procurement and tracking and processing of financial expenditure and income
  2. Supporting the production of journals, books and e-books by managing the production schedule, creating and publishing e-books, metadata management, image sourcing, editing and rights clearance
  3. Marketing activities including communications via the web (creating social media campaigns, drafting copy for newsletters, editing web pages etc.), organising events (in person and virtual), contacting media outlets to secure reviews of and news coverage about the Academy’s publications and working with external partners such as the Dublin Book Festival
  4. Supporting the editorial boards, committees and the Managing Editor
  5. Other duties within the scope of the role as may be assigned by the Managing Editor

Person specification

Essential qualifications

  • A third-level degree and/or relevant qualification
  • Three years’ experience in an administrative role
  • Excellent written communication style
  • Ability to work to a brief and report on the progress of that brief
  • Evidence of good organisational skills
  • Evidence of marketing experience
  • Excellent interpersonal skills
  • Computer software skills including a suite such as Microsoft’s MS Teams, scheduling tools, Word (including mail merge, track changes), Excel (for basic budget tracking and reporting) and the ability to adhere to an electronic filing system

Desirable qualifications

  • Experience in any field of publishing
  • Familiarity with Mailchimp, Salesforce or other contact management system
  • Familiarity with Drupal websites
  • Familiarity with publishing to YouTube, SoundCloud and other online media/podcasting platforms
  • Ability to use InDesign, Canva, Audacity, Photoshop or similar

Further information

Salary: Salary is on the Senior Executive Assistant Scale €34,934 - €40,968. Candidates should note that entry will be at the minimum of the scale and the rate of remuneration may be adjusted from time to time in line with government pay policy. Candidates should note that different pay and conditions may apply if, immediately prior to appointment, the appointee is a serving civil or public servant.

Hours of work: The normal hours of work are 37 hours per week. Overtime is not paid in respect of excess attendance which, should it arise, is discharged by time off in lieu at times agreed in advance with the Executive Director.

This role is suitable for hybrid working.

Leave: The annual leave entitlement is 22 days per annum, pro-rata for shorter periods. Entitlement to leave for public holidays is in accordance with the terms of the Organisation of Working Time Act 1997. There is a requirement to take up to four days annual leave where the Academy is closed at Easter and Christmas.

Medical: Staff shall, if required, and at the expense of the Academy, submit to a medical examination by a registered medical practitioner nominated by the Academy and shall authorise such medical practitioner to disclose and to discuss with the Academy the results of the examination and the matters which arise from it so that the Academy can ascertain any matters that they consider might impair a staff member from properly discharging his/her duties.

Pension: Details of the appropriate pension scheme will be provided upon determination of appointee’s status.

Permanent pension contribution: This appointment is subject to the Additional Superannuation Contribution (ASC) effective from 1 January 2019.

Application process

Completed applications consisting of one electronic copy (with all documents contained in one Word document) must be submitted to recruitment@ria.ie in the order as set out below:

  • A brief cover letter demonstrating how you meet the qualifications and experience for the position (max. 700 words)
  • A curriculum vitae summarising your qualifications and relevant experience (max. 4 pages)

Applicants will be shortlisted based on information provided in their application. 

Please note: failure to fulfil the application requisites will deem the application invalid.

Closing date: 3 June 2022. Late applications will not be considered. It is anticipated that interviews will be held week commencing week 13 June 2022.

The Royal Irish Academy is an equal opportunities employer

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