Privacy and Data Protection
Welcome to the Academy’s data protection, privacy and data retention pages.
The Royal Irish Academy operates in compliance with the Data Protection Acts, GDPR and the Privacy & Electronic Communications Directive 2002/58 EC (to be updated by the forthcoming ePrivacy Regulation) in relation to the collection, use and retention of personal data. The Royal Irish Academy is the Data Controller of most of the personal data we process. In a few specific instances we are the Data Processors of personal data.
- Our latest Data Protection Policy which will be subject to constant review to ensure currency is available here
- Our transparency notice for members of the public in relation to photographing and filming is available here
- Data Protection Terms is available here
- Our Web Privacy Statement is here
- Our Cookie Policy is available here
- Our Ecommerce and Website data privacy statement is available here
- Our Notice and Take Down Procedure is available here
- Our Data Protection: Personal Data Breach Policy and Procedures for addressing data breaches is available here
- Our CCTV Policy is here
Data Protection & Data Retention Statements from Academy departments:
For information on how various sections and Academy projects handle data (personal and otherwise) and accompanying data retention cycles please check out the following links
- Accounts
- Communications and Public Affairs
- Dictionary of Irish Biography
- Dictionary of Medieval Latin from Celtic Sources
- Digital Repository of Ireland
- Documents on Irish Foreign Policy
- Financial Donations to the Academy
- Foclóir Stairiúil na Gaeilge
- HR staff and salary related records
- Irish Historic Towns Atlas
- Policy and International Relations
- Publications
Grants and Awards
- Archaeology Radiocarbon Dates Scheme
- Archaeological Research for World Heritage Sites
- Archaeology Research Grants
- Archaeology Research Excavation Grants
- Archaeology Legacy Projects Grant scheme
- Charlemont Grants
- Decade of Centenaries Bursary scheme
- Eoin O’Mahony Bursary in Irish History
- 2024 Royal Irish Academy Gold Medals
- Ireland-Scotland bilateral network Grants
- Kathleen Lonsdale RIA Chemistry Prize
- Nowlan Digitisation Grants
- R.J. Hunter Research Bursary Scheme
- R.J. Hunter Digital Fellowship
- Praeger Grants in Natural History
- Royal Irish Academy-Royal Society International Exchanges Cost Share
- US-Ireland Research Innovation Award application process
- US-Ireland Research Innovation Award expression of interest process
- US-Ireland Research Innovation Award assessment panel
- Nowlan Digitisation Grants
Library
- ALCID forms
- Donations and bequests of books, collections, archives or artefacts
- Enquiries
- Exhibitions
- Financial donations to the Library
- Loans and Inter-library loan request and copyright declaration
- Mailing list registration form and database
- Order forms for digital images/microfilms
- Permission to photograph mss etc. using phone/camera etc. form
- Permission to to reproduce RIA mss etc. in publications or other media
- Reader registration forms
- Readers' sign-in register
- Records retention schedule
- Request forms for photocopies/scans
Check out how we use third-party distribution services
For further information or to make a Subject Access Request or a complaint, please contact the Data Protection Officer, dataprotection@ria.ie or write:
Wayne Aherne, Data Protection Officer, Royal Irish Academy, 19, Dawson Street, Dublin D02 HH58, Ireland.
The Office of the Data Protection Commissioner may be contacted at Canal House, Station Road, Portarlington, Co. Laois R32 AP23 www.dataprotection.ie